How to Prepare Your Office for Professional Cleaning Services
Practical Steps to Maximise Efficiency and Effectiveness
Hiring professional cleaners can greatly improve your office environment. To get the most from these services, it is essential to prepare your office space beforehand. In this guide we suggest some simple steps to ensure your office is ready for cleaning.
1. Declutter Workspaces
- Clear Desks: Ask employees to remove personal items, papers, and clutter from desks. This allows cleaners to sanitise surfaces effectively.
- Organise Common Areas: Tidy up break rooms, meeting rooms, and reception areas to provide clear access for cleaning.
2. Secure Important Documents
- Lock Away Papers: Use filing cabinets or drawers to secure confidential papers and sensitive documents.
- Label Items: Clearly label any items that shouldn’t be moved or cleaned.
3. Manage Electronic Devices
- Unplug Devices: Unplug computers, printers, and other electronics to prevent accidents or damage.
- Organise Cables: Tidy and secure cables to avoid tangling and to help cleaners move around workstations easily.
4. Provide Access
- Unlock Doors: Ensure all necessary doors, storage rooms, and areas are unlocked or accessible.
- Inform Staff: Let staff know the cleaning schedule so they can vacate their workspaces if needed.
5. Identify Special Cleaning Requirements
- Special Areas: Point out areas needing extra attention, like high-traffic zones, kitchens, or restrooms.
- Specific Instructions: Provide any special instructions for cleaning certain surfaces or using specific products.
6. Prepare Supplies and Equipment
- Stock Supplies: Ensure hand soap, paper towels, and other consumables are adequately stocked.
- Access to Utilities: Make sure cleaners can access water and electricity if needed.
7. Communicate with the Cleaning Team
- Set Expectations: Discuss your cleaning needs and schedule with the cleaning team.
- Provide Feedback: After the first session, give feedback to address any concerns.
8. Maintain a Regular Cleaning Schedule
- Regular Cleaning: Establish a consistent cleaning schedule to maintain office cleanliness.
- Deep Cleaning: Plan for occasional deep cleaning to address areas needing intensive cleaning.
Following these steps can help ensure your office is ready for professional cleaning, making the process efficient and effective. A prepared office not only makes the cleaners' job easier but also keeps your workspace organised and hygienic.
At Equity Cleaning Services, we offer tailored office cleaning solutions. Visit www.equitycleaningservices.co.uk to get your free quote and see how we can help maintain your office.
Contact Us
Read our other blogs
How a fresh approach to cleaning can help offices ease into autumn
A practical guide for getting your workspace ready for autumn
Since its foundation, Equity Cleaning Services has consistently focused on delivering exceptional cleaning services to businesses throughout the South of England, striving to do so in the most environmentally friendly manner possible. That is why we are very proud to have been accredited with the ISO 14001:2015 accreditation. The ISO 14001 certification provides a structured framework for identifying environmental aspects and controlling impacts. At Equity Cleaning Services, every site undergoes regular assessment, with defined responsibilities and realistic deadlines for improvement. These measures have already led to lower energy, water and waste use, reducing operating costs and cutting compliance risk. This has allowed us to invest further in staff training, high-efficiency equipment and eco-friendly products. Many clients in both the public sector and the corporate world frequently require proof of ISO 14001 accreditation when inviting tenders. Holding this certification strengthens Equity Cleaning Services’ position when competing for contracts in commercial cleaning across Dorset, Hampshire and beyond. Yet accreditation is only the start. The company conducts internal audits and management reviews throughout the year, inviting every team member to identify potential issues and suggest improvements. Alongside environmental performance, Equity Cleaning Services emphasises service quality. Inspection routines include unscheduled checks and satisfaction surveys, ensuring that every client enjoys a consistently high standard of cleanliness. The company also offers a satisfaction guarantee: if a client is not satisfied, a senior supervisor will revisit the site as soon as possible to rectify the issue. With ISO 14001:2015 accreditation, Equity Cleaning Services demonstrates that sustainability and environmentally friendly practices do not have to impact the quality of commercial cleaning. By blending robust controls with innovation, we continue to cut costs, mitigate compliance risk and deliver the standards our clients expect. For businesses seeking a reliable and environmentally responsible cleaning company, Equity Cleaning Services should be on your shortlist. Please get in touch with us for a free site survey or just for an informal discussion on 023 9221 0583 or email enquiries@equitycleaning.co.uk .
Quicker drying, cleaner results, and less disruption to daily life
Keeping hygiene standards high with a smarter approach to cleaning
Reducing allergens in the workplace to support staff comfort and wellbeing
The Importance of Seasonal Cleaning in the Workplace
Keeping Your Workspace Clean and Professional Through the Cold Months
Why a Thorough Clean Before the Holidays Sets Your Office Up for Success in the New Year
Ensuring Health, Hygiene, and Longevity with Thorough Cleaning Practices
